(the current Constitution is dated July 2023)
The following changes are proposed to be agreed at the Annual General Meeting on 18 July 2024.
“[The Committee] will comprise three lease-holder members from each Phase, elected by the lease-holders from that Phase who are present at the AGM or have indicated their willingness to stand. Only one person named on each lease may stand for election.”
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“[The Committee] will comprise four lease-holder members from each Phase. Lease-holders from each Phase will be invited to meet, in person or online, before the AGM. Nominations may be received before or at this Phase meeting. If the person nominated is not in attendance they must have indicated their willingness to stand. If at the meeting there are four nominations, these will be considered elected. If there are more than four persons nominated, members of the Phase attending the AGM will decide which of these four is elected. If there are less than four persons nominated, members of the Phase attending the AGM may elect additional persons.”
“The Committee will meet at least four time each year”
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“It may meet in-person and/or on-line”
“If a committee member misses three meetings without giving reasonable apologies they can be asked to resign”.
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“If a committee member is unable to continue in office, or misses three consecutive meetings without giving reasonable apologies, the Committee may replace them with another person from the same Phase who will serve until the next AGM”
“There will be four Officers, who must be lease-holders: Chair, Vice-chair, Secretary and Treasurer. These will be elected by the Committee, from its own membership, at its first meeting after an AGM.”
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“The AGM will elect three Officers from the membership of the newly-elected Committee: Chair, Vice-chair, and Treasurer. The Committee may elect a Secretary from their own number, or the wider membership, who need not be a lease-holder.”